School Health Based Clinic Office Manager

Incumbent will handle day-to-day operations of School Health Base Clinic.

Department:

Health & Wellness

Pay Grade:

DOE

FLSA:

Exempt

Job Description:

This is a community-based position located in San Felipe Pueblo between Albuquerque and Santa Fe serving a community of approximately 3500.  Incumbent will handle day-to-day operations of School Health Base Clinic. (SHBC) Under the Direction of the Clinical Services Director, the SHBC Office Manager will be overseeing the admisntrative and operational functions of a pediatrics practice. Including developing intra­ -office communication, protocols and, streamlining administrative procedures, inventory control, office staff supervision and task delegation in accordance to the requirements, goals and objectives of the Pueblo of San Felipe Administration, Indian Health Service P.L. 93-638 contract and other contract requirements.

Duites:

  • Admisntrative management: managing day to day operations of SHBC/Pediatric Clinic.
  • Provide care appropriate to the school age children within scope of practice.
  • Undertakes a comprehensive and accurate assessment of clients using suitable assessment tools underpinned by evidenced based knowledge.
  • Knowledge of School health base clinic, laboratory, dental, and medical services for pediatric care.
  • Provide general administrative assistance to Clinical Services Director and FNP.
  • Delegated duties for SHBC Services, as well office management supply allocation.
  • Financial management: overseeing the budget, Purchase orders, and accurate finical records.
  • Maintain office services by organizing office operations and procedures; preparing times sheets/time cards for payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
  • Recruiting, training and performance evaluations.
  • Addressing patient inquires, resolving complaints
  • Compliance with medical and dental practice, regulations, and infection prevention.
  • Assist with correspondence, and maintain accurate administrative and employee files including employee’s annual/sick leave, and important administrative deadlines.
  • Maintains procurement, maintenance, and coordinate program, including for proposals for construction projects.
  • Attend budget meeting at IHS for 638 budgets. Participates in continuous evaluation of program and services and performance improvement.
  • Knowledge Health Services (IHS), ISDEAA 96-638, Federal Grants and Contracts.
  • Assist monthly work plans, monthly program reports and annual reports.
  • Maintains access and maintenance of medical and dental equipment and an accurate inventory of program equipment and maintenance schedules.
  • Developing; updating or revising current pediatric policies.
  • Follows HIPAA guidelines and maintains client confidence and protects operations by keeping information n confidential.
  • Interact with state and federal funding agencies including co elaboration with all HWD and Tribal Programs, San Felipe Pueblo Health Clinic, Indian Health Service, Tribal Administration, Finance Department and Human Resource Department.
  • Collaborate with San Felipe programs and Health and Wellness program.
  • Other duties as assigned.

Additional Responsibilities:

  • Computer proficiency, Tebra, RPMS/E.H.R, Dentrix and Excel
  • Medicaid/Medicare, purchased referred care, billing and coding
  • Pass BIE background check

Qualifications:

  • Education:  Pediatric Medical Assistant or/ Nurse or Dental Hygienist. Must be bilingual in English and Keres and knowledgeable of Pueblo of San Felipe cultural values, norms, and traditions
  • Experience/Basic Knowledge: 2 years Pediatric School Health or pediatric Ambulatory care. Ability to read and utilize a computer, using dental software applications.
  • Required Licenses /Certifications:  a valid New Mexico driver’s license, Current Certification or license in specialty, CPR certified.
  • Physical Requirements: The job requires driving and involves standing, bending, and walking within n the common it, schools, clinics, and homes. Ability to drive a car in all types of road conditions. Carrying up to 50 lbs. when nieces ray to set up equipment for special events, clinics, and teaching programs.
  • Preferences: San Felipe Preference, NA/AI, veteran, or most qualified

Working Conditions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Exposure to outside weather in all seasons is necessary because of required cleaning and may tenancy of vehicles. Travel is often on UN improved roads. Exposure to infections and communist able disease is possible. May work in/ or outdoors, after hours, weekends, and events.

Additional Info:

Supervision and Guidelines: Reports to Clinical Services Director.

Supervise: SHBC/Pediatric Program

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