Careers

Program Manager

Performs a variety of duties in administrative and professional work in accordance with the Head Start Performance Standards

Job Description:

Performs a variety of duties in administrative and professional work in planning and directing a variety of fiscal related activities in accordance with the Head Start Performance Standards.  Assist the head start director, coordinators, cooks and teaching staff; performs secretarial duties and maintains program budget, purchase requisition/orders; assists children, families as first line of contact between program and community members.  Assists Director with all head start related issues. 

Duites:

Essential Duties:

• Mandatory reporter of all suspected incidents of child abuse and neglect.
• In the event of a disaster, Head Start employees are required to provide assistance in accordance with the tribe’s Emergency Operations Plan or their level of training (CPR and/or First Aid).
• All San Felipe Pueblo Head Start applicants must submit mandatory criminal background check information to the Human Resources Director before employment with the program or following any conviction occurring after commencement of employment.
• Must follow a Drug-Free Work Place Policy and follow the intent of the Drug-Free Work Place Act.
• Must have annual physical and TB screening.
• May be assigned to bus monitoring duties.

Program Manager responsibilities:

• Encourage the involvement of families of the children in the head start program and the development of relationship between the program, children and their families.
• Attend parent meetings, Policy Council meetings and other related meetings as required.
• Input data into HSES system to finalize grant applications, proposals and budget modifications/updates.
• Compile data for presentation of budget reports and other functions.
• Maintains cuff accounts for ongoing monitoring of monetary spending.
• Complete purchase orders for vender purchasing and payments.
• Provide reports as requested.
• Assist in development and maintenance of forms to document non-Federal share and in-kind volunteer hours and contributions.
• Request updated non-federal share and in-kind reports from Family Services coordinator for inclusion with grant application, proposals, one-time funding opportunities, cost-of-living allowance and other budgetary items.
• Acquire Program information Report (PIR) data from all service area coordinators and complete PIR for transmission to Head start bureau; assure accuracy of data.
• Assist coordinators and teaching staff in keeping complete and accurate student records. 
• Maintain head start child and family information (ChildPlus) for data on recruitment and enrollment including family demographics, household size, and income verification, staff registration, community resources, volunteer demographics, and home visits and other areas.
• Maintain all office files.
• Assist coordinators with routine secretarial support.
• Develop and maintain forms necessary for teaching staff (i.e. child check-out forms, field trip permission form, etc.)
• Provide for pickup and delivery of needed supplies for teaching staff.
• Provide a monthly budget report to the Director using a chart to show expenditures and remaining balance.
• Assist in coordinating parent activities including Parent Appreciation event and parent training.
• Assists in the recruitment and enrollment of children.
• Assist as needed with annual Child Find.
• Assist as needed with scheduling meetings, taking minutes of meetings (staff and management meetings).
• Participates in annual self-assessment as a team leader.
• Submits to Director monthly monitoring report.
• Follow rules and regulations as set forth by the Tribal Council in tribal Personnel Policies and Procedures.
• Adheres to Head Start Performance Standards and follow Head Start in house Policies and Procedures.
• Prepares and submits quarterly/annual reports to the Director.
• Prepares memorandum of agreement or partnership agreements with local and outside resources.
• Uses Child Plus recordkeeping system to generate reports.
• Completes computer generated Program Information Report (PIR) for transmission to the Head Start Bureau.
• Prepares and submits reports to Director, based on Head Start Protocol monitoring and component area plans.
• Actively pursue AA degree or BS degree.
• Participate in meetings, conferences and trainings to expand personal knowledge and understanding of early childhood development, Head Start Performance Standards and any Head Start Initiatives.
• Attend all staff meetings, planning sessions and other related workshops or trainings.
• Follow rules and regulations as set forth by the Tribal Council in Tribal Personnel Policies and Procedures.     

Additional Responsibilities:

This position description in no way states or implies that these are the only duties performed by this employee.  He or she will be required to follow any other instructions or to perform any other duties requested by his or her supervisor.

Qualifications:

Must have significant multi-tasking experience in organizing meetings, preparing reports and coordinating activities within the program and with major activities.  Must have well-developed organizational and communication skills; ability to work closely with children, parents, staff and family members.  Must be computer literate in Microsoft Windows (work, excel, Power Point) and able to enter date into Head Start Bureau generated computer reporting system such as HSES. As well as Head Start record-keeping system (ChildPlus) to generate reports.

Education: BS in Business administration or Associate degree (AA) in ECE or business administration with evidence of current college intent.

Experience/Basic Knowledge: Must have good communication skills with staff and parents.  Good knowledge in computer skills.  Training/experience in the area of office management preferable.  Ability to read and interpret documents such as head start regulations.  Ability to comprehend and respond to common inquiries and write reports, correspondence and memos.  Ability to effectively present information before groups of parents or employees. 

Required Licenses/Certifications: Prefer a valid driver’s license. Must have a food handler’s certificate and must maintain a current CDA licensure.

Physical Requirements: Must have manual dexterity to enter and retrieve data from a computer. Ability to sit and stand for long periods. Bends and stoops regularly.  Must be able to lift 50 lbs.

Preferences: San Felipe Preference and Veteran’s Preference.

Working Conditions:

Works in office. Sits for periods of time for office duties.  Must be able to lift 50 lbs. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.  Noise level in the work environment is quiet to moderate.

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