Activities Coordinator

Responsible for planning, organizing, implementing, and supervising recreation programs for elders of San Felipe Pueblo

Department:

Elderly Services Program

FLSA:

Non-exempt

Job Description:

The incumbent will be responsible for planning, organizing, implementing, and supervising recreation programs in areas such as social-recreation activities, arts and crafts, educational programs, and trips/excursions for elders of San Felipe Pueblo. Services will focus on the enhancement and improvement of daily lifestyles of the elder population. Incumbent will be required to work with a variety of local service programs and staff in the planning and scheduling of such recreation programs. The position requires a high level of visibility within the community and requires excellent communication and interpersonal skills which are vital in maintaining a rapport with elders, the general public, and agencies providing education and workshop services. Incumbent will be required to have a high level of patience and empathy to understand the challenges faced by elders and be able to provide them with a positive and supportive environment. The position will also require working with other senior programs in the general area and coordinate senior exchange programs. Incumbent will serve as an informational contact for the general public; contacts will include but are not limited to Tribal Council, Tribal Administration, Tribal Programs staff, Federal, State, and County agency representatives, elders of the community, and the general public

Duites:

Include the following but are not limited to:

  1. Plan, coordinate, organize, implement, and evaluate a wide range of activities, recreational/social programs, and services tailored to the needs, interests and physical abilities of community elders which are offered daily at the senior center. This includes special events planning and organization functions including, but not limited to Elder Appreciation Day, Easter, Christmas, etc.
  2. Determines program needs through target group assessments and plans/coordinates events which enhance the quality of life for all elder participants.
  3. Participate in home visits to conduct assessments and surveys for elder needs. Translate surveys and assessments with target groups to determine needs and challenges of elder clients and their families for care plans and service delivery.
  4. Work with internal and external resource agencies on the provisions of services and the coordination and expansion of existing programs for social, recreational, and educational activities.  Schedule educational workshops, to include health and wellness initiatives.
  5. Participate in cross-training activities of all program employees to ensure knowledge of all aspects of program operations to ensure continued service delivery of all program components in the absence of responsible staff.
  6. Identify, collaborate, and coordinate with Elderly Services program staff and other program staff in determining all available services and make appropriate referrals for elder client’s areas of care and needs.
  7. Collaborate with local health care providers and community health workers to enhance and promote health and wellness services and initiatives.
  8. Monitor the participation and engagement of elder program clients, making necessary adjustments to promote engagement and participation.
  9. Manage the public relations for the Elder Services Program through the development of fliers and program brochures. Provide up to date program and service information to all Homebound and Congregate elder clients using modalities such as newsletters, social media platforms, and in person engagement sessions. 
  10. Responsible for the development and distribution of the monthly activities calendar. Work collaboratively with Elderly Services program staff and other internal programs to ensure a variety of activities and educational sessions are provided on a monthly basis. Ensure all activities are safe and suitable for elders with varying levels of physical and cognitive abilities.
  11. Provide transportation on a daily basis and chaperone elders to meetings, conferences and other activity field trips. Interpret, support, and advocate for elders.
  12. Maintain first aid certifications and develop safety protocols and emergency procedures to ensure adequate response while on outings and/or special events as well as during daily interactions with elder clients. 
  13. Assist and collaborate with Elder Services program staff to schedule trainings/workshops specific to elder client’s needs and concerns. 
  14. Develop and manage activity/event budgets and utilize resources effectively.
  15. Assist the Program Director and the Office Manager in coordinating with Tribal programs and other agencies to provide onsite information and assistance sessions to elder clients in areas such as education, health screening, injury prevention, social services, and behavioral/mental health services, etc.
  16. Develop and provide a variety of reports to meet program requirements and as directed by the Program Director.
  17. Develop and maintain automated data bases, spreadsheets, and graphics using various software packages in support of Program activities, operations and grant proposals.
  18. Conduct outreach to the elder population to promote participation with the Elderly Services Program. Promotional activities will include public education, group presentations, health fair participation, and dissemination of flyers, brochures, and newsletters.
  19. Attend meetings concerning client services and other federal, state, or county meetings relating to the Elderly Services Program as directed.  May be required to attend evening and/or weekend events/meetings.
  20. Provide assistance to the Elderly Services Program staff in the development and dissemination of a quarterly newsletter and other written informational materials.
  21. Participate in all emergency drills, emergency planning, and environmental safety activities.
  22. Attend and participate in grantee-sponsored trainings, program pre-service and in-service trainings, and other continuing education, career and professional development opportunities.
  23. Participate in the program's self-evaluation process and grantee monitoring visits and comply with any applicable Program Improvement Plans that are developed.
  24. Participate in general staff meetings and other meetings, conferences, and events planned by the grantee and the program director.

Additional Responsibilities:

This position description in no way states or implies that these are the only duties performed by this employee.  He or she will be required to follow any other instructions or to perform any other duties requested by his or her immediate supervisor.

Qualifications:

Education: High school diploma (or GED equivalency), Technical Vocational Training and 1 year of work experience as a recreation leader/planner; or related experience in a public or private recreation program involving planning scheduling, implementation and supervision of recreation programs; or substituting successful completion of college level course work in recreation, physical education, or a related field for the experience; or any equivalent combination of experience and training.

Experience/Basic Knowledge: To perform the duties of this position successfully, the incumbent must be able to perform each essential duty effectively.  The requirements listed are considered essential assets of knowledge, skills, and abilities necessary for job performance.  Reasonable accommodations may be made to enable individuals with special needs, limitations and/or disabilities to perform the essential functions: 

  • Knowledge of the rules and regulations related to the confidentiality of sensitive client and program information.
  • Knowledge and strict adherence to Tribal, State, Federal and Local Policies and Procedures governing all facets of operating a compliant and effective Elderly Services Program.
  • Must possess first aid/CPR certification, or be able to obtain certification within 4 months of expiration or hire.
  • Knowledge of community and external resources and services available for the elderly population.
  • Ability to maintain budget compliance when planning activities for elder clients.
  • Ability to communicate effectively with employees, elders, agency representatives, medical providers, and the general public using tact, courtesy, and common sense.
  • Ability to establish and maintain effective working relationships with employees, elders, agency representatives, and the general public. Must be able to positively respond to stressful situations involving elder client services.
  • Must possess strong interpersonal, problem solving, planning, time management and organizational skills.
  • Must have the ability to exercise extreme patience and sensitivity while working with the elder population; and have the ability to resolve conflicts effectively. 
  • Ability to understand and execute oral and written instruction. Knowledge of basic grammar, spelling, punctuation, and required formats. Must possess effective written and verbal communication skills.

Required Licenses/Certifications: MUST HAVE VALID NM DRIVERS LICENSE AND BE INSURABLE.

Physical Requirements: Incumbent is frequently required to stand, walk distances and occasionally lift or move greater than 250 pounds. Occasionally required to lift and /or move light to heavy boxes, and equipment. Must have manual dexterity to enter and retrieve data from a computer. Ability to sit and stand for long periods. Bends and stoops regularly.

Preferences: Keres language speaker preferred.  Demonstrate ability on public speaking and oral presentations either on one on one, or small group situations to elders including other employees of the Tribal organization.

Working Conditions:

Work is performed primarily indoors in an office setting requiring hand/eye coordination in the operation of office equipment. Due to the nature of the work the incumbent is required to be able to walk, bend, stoop, lift, carry, etc. and will occasionally be exposed to outside weather conditions while performing duties and carrying out the scope of work. Work involves local travel for fieldtrip/excursions, and in/out of state travel to attend meetings, trainings, and conferences. Local travel is required to conduct home visits with potential exposure to animals, disease, unsanitary conditions, and traffic hazards.  The incumbent may be faced with constant interruptions and must meet the demands of elderly clients, and the general public. This positon does not require any supervisory roles and responsibilities unless delegated due to absence of Director and/or Office Manager. Work environment is a drug free work place.

Additional Info:

Supervision and Guidelines:

Work is performed under the general supervision of the Elderly Services Program Director. Work performance is evaluated through periodic checks of adequacy and timeliness of services provided and outcomes achieved. The Pueblo of San Felipe Organizational Policies and Procedures in conjunction with the programs standard operating procedures will serve as guidance documents in day to day operations and management of the incumbent.

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